Office Organizing Product Suggestions

In Feng Shui, offices represent the state of your finances, your money visions and attitudes, career goals, and how you attract wealth.

If you've been feeling confused, stressed, or facing hurdles with your job or money, now you know why.

Here are some office organizing tips that will make keeping in contact with your clients, coworkers, employees, and companies a breeze.

First things first. Make your office a place you actually want to be in! Good lighting, comfortable seating, and beautiful spots to rest your eyes on. You can use decorative accents (like in this picture) for keeping paper clips and other supplies you use frequently on your desk or on a shelf.

-Designate a spot for your coworkers to drop in notes or memos. Put the Mail Sorter right near the front door so they do not actually need to enter your office and disturb you. Check it regularly.

-Keep your email clean by weeding through your inbox and deleting cookies weekly. Purchase an anti-spam program and virus protection program to prevent dysfunction. Transfer your internet passwords into an Internet Password Keeper and clean out the rest of your email.

-Transfer phone numbers from your caller ID into a permanent address book. I like using a palm pilot because you can automatically categorize and change the numbers when necessary. No scratching out with pen.

-Keep a computer address book for websites you like to visit. Designate sections in your online address book for broad categories-home decorating sites, electronic sites, discount sites, clothes web sites, and so on.

-When you collect someone's business card, write a note to yourself on the back of the card when and where you met this person. Write down whatever else you think will tickle your brain with regards to meeting this person and what it is he/she does.

-Create an area of your office that is "reference" material. If you like, allow others to borrow from this section. Perhaps you can keep the Bookcase for reference material near the front door of your office preventing long interruptions. One principal of a school I work with used to keep all of the teachers walkie-talkies and art supplies in her office. Teachers would just walk in regardless of whether the principal was in a meeting or not. I fixed that problem fast.

-Only keep what you use every single day on the surface of your desk. Other things can go elsewhere, in file cabinets, drawers, wall files, or for papers you are currently working on, keep them in a Rolling File Cart.

Yes, it is okay to have a temporary spot for files and papers you are currently working on. Just don't put these on your valuable desk space. Use a rolling file cart and when finished with a temp file, put it into your permanent file cabinet. Another idea that I love is from 10-Minute clutter Control and that is to hang a clothes line in your office as your "inbox" or for pending/time-sensitive papers. These papers will really be hard to ignore. This is a perfect suggestion for creative types that prefer not to file. In this method, you can't even pile! No more piling/filing wars :) You can even use different color paper clips indicating due dates or urgency.


-Prepare for a meeting by stashing papers you think you will need into a clear envelope. Every time you come across something to take, put it in! Do this also with your suitcase when you are planning a trip. Leave it open and every time you come across something you need to take, put it in. Later on, you can stash the envelope into your briefcase or suitcase.

-Clean out your desk drawers. Hang awkward tools like drafting equipment-T Squares, templates, etc. from a Peg Rack. Put the rest of your office supplies in a Desk Drawer Organizer. Only keep a minimal amount of office supplies in your actual drawers. If you have 60 other post-in notes, put them in a storage cabinet.


-Weed out your file cabinet drawers from bulky papers like warranties and instructions. Get them into a Warranty and Instruction Organizer. This way they won't take up so much space in your file cabinet. Especially important if other people are to be accessing files and needing to use your file systems.





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